Request for Quotation (RFQ) – Procurement of Equipment

Project name: Building Educational and Research Capacities in Nutrition and Dietetics in Central Asia / BERNICA

Date: November 17, 2023

Funding source: Grant

Contract Link: No.: 101082831

Dear Supplier,

1. You are hereby invited to submit a quotation for the supply of the following goods:

(a) information-communication and laboratory equipment

Information on technical specifications and required quantities is attached.

2. You must provide prices for all items listed in the request. The valuation will be carried out on the whole lot, and the contract will be awarded to the firm offering the lowest valuation on all positions.

3. Your proposed price must be submitted in the prescribed form to the following address:

State Educational Institution “Avicenna Tajik State Medical University”

Gulzoda M. Q., Rector of Avicenna Tajik State Medical University

Postal address: 734003, Dushanbe, Sino street 29-31;

Tel: (+992) 44 600 36 47;

Fax: (+992) 37 224 36 87;

Email: info@tajmedun.tj

4. Your price offer in two copies in Russian must be accompanied by relevant technical documentation and a catalog (catalogues) and other printed materials or relevant information for each item of goods for which the price is quoted, including the names and addresses of firms providing services for these goods in the Republic of Tajikistan.

5. The deadline for receipt of your price offer (offers) by the Customer at the address specified in paragraph 3: December 04, 2023.

6. Quotations may be sent in person, by fax or electronically.

7. Your quotations must be submitted in accordance with the instructions and in accordance with the terms and conditions of delivery specified in the attached contract. The attached terms and conditions of delivery are an integral part of the contract.

(i) PRICES: Must be quoted in Tajik somoni and include all shipping costs, customs duties and taxes when goods are imported into the Republic of Tajikistan.

(ii) EVALUATION OF BID OFFERS: Quotations that meet the technical specifications will be evaluated by comparing their prices. The contract will be awarded to the quotation that meets the requirements of the technical specifications with the lowest price. The supplier must sign the contract in accordance with the attached contract form. A supplier that withdraws its price quotation and refuses to sign a contract, if awarded, will be excluded from the list of potential suppliers for the project for two years.

During evaluating quotations, the Buyer shall determine the estimated cost for each quotation by adjusting the quotation by correcting any arithmetic errors in the following cases:

(a) in the event of a discrepancy between amounts in figures and words, the amount in words shall govern;

(b) if there is a discrepancy between the unit price and the total item received, as a result of multiplying the unit price by the quantity, the declared unit price will govern;

(iii) PROCUREMENT ORDER ASSIGNMENT The order will be awarded to the lowest bidder judged to meet the required standards of technical and financial capability. The successful bidder will sign the Contract in accordance with the attached contract form and terms and conditions of delivery.

(iv) VALIDITY OF THE OFFER: Your quotations must be valid for a period of 14 days from the final date of receipt of the offer specified in paragraph 5.

8. Additional information can be obtained at the following address:

State Educational Institution “Avicenna Tajik State Medical University”

Gulzoda M. Q., Rector of Avicenna Tajik State Medical University

Postal address: 734003, Dushanbe, Sino street 29-31;

Tel: (+992) 44 600 36 47;

Fax: (+992) 37 224 36 87;

Email: info@tajmedun.tj

9. Inspection and audit:

9.1. The Supplier is obliged to comply with all instructions of the Buyer, which comply with the current legislation where the destination is located.

9.2. The Supplier, its subcontractors and consultants shall permit the Erasmus Plus Program to inspect the Supplier's offices, accounts and records, and have them audited by auditors appointed by the Erasmus Plus Program in connection with the execution of the Contract and on submitted applications. Suppliers, its subcontractors and consultants should pay attention to Clause 5 of the Contract Form - Fraud and Corruption, which specifically provides that actions to do so will significantly impede the implementation of Erasmus Plus Program inspections and audit rights are prohibited in practice, subject to termination agreement (as well as to determine disqualification in accordance with the prevailing sanctions procedures of the Erasmus Plus program).

10. Please acknowledge receipt of this request by fax/email and let us know if you intend to submit a quotation(s).

Sincerely,

Gulzoda M.Q.

Rector of the State Educational Institution “Avicenna Tajik State Medical University”

Terms and conditions of delivery

Project name: Building Educational and Research Capacities in Nutrition and Dietetics in Central Asia / BERNICA

Buyer: State Educational Institution “Avicenna Tajik State Medical University"

Contract No.: 101082831

1. Price table:

Name of product	Product Specifications	Price per unit (Somoni)	Quantity	Total (Somoni)
Osteo pro Series (Ultrasound Bone Densitometer) (BM Tech)	Ultrasound method of diagnosis to the body compared to X-ray type and can perceive other bone data		1
Body Fat Scales	A body composition scale, otherwise known as a body fat scale, is a weighing scale that provides a calculation of body health based on a number of metrics.		1
Camera “Canon”	Capturing the food items and its compounds during the field work		1
Personal Computer Lenovo Along with BOSCH CCS 900 Ultro Conference System	Model Name/Number: Lenovo V30A (IILCA00UIH) Hard Drive Capacity: 1TB HDD Screen Size: 21.5” Processor Type: Intel Core i3 Memory size: 4 GB; Display Type: 1920x 1080 Along with BOSCH CCS 900 Ultro Conference System Mains voltage: 100 to 240 VAC ± 10 % Current consumption: maximum 0.9 A (100 VAC) to 0.3 A (240 VAC) DC supply to contribution unitsDC supply to contribution units: 24 V ± 1 V (current limited) Loudspeaker volume control: mute (50 dB att.) + 10 steps of 1.9 dB Limiter threshold level to unit: 10 dB above nominal level loudspeaker / headphone Gain reduction due to number of open microphones (NOM): ÷ NOM ± 1 dB Total harmonics Nominal input :(85 dB SPL): < 0.5 Max. input (110 dB SPL): < 0.5 Dimensions including feet(H x W x D): 84 x 361 x 143 mm(3.4 x 14.2 x 5.6 in) Height of feet: 5.5 mm (0.22 in) Mounting: tabletop (portable or fixed)19-inch rackflush mounting Weight: 1.5 kg (3.3 lb)		20
Total

1. Fixed price: The price of the contract is fixed and are not subject to change when the contract is executed.

1.1. The buyer reserves the right at the time of signing the contract to increase or decrease the quantity of purchased goods by 15% without changing the unit prices and other terms of the contract.

2. Delivery schedule: Delivery must be made no later than three (3) weeks from the date of signing the contract.

3. Governing Law and Dispute Resolution: The Contract shall be governed by the laws of the Republic of Tajikistan.

4. Payment: 100% payment (within 10 days) upon signing by the buyer of the act of acceptance and transfer of goods with the provision by the supplier of the necessary documents for payment.

5.Guarantee: The supplier's guarantee for the delivered goods must be valid for 12 months from the date of signing by the buyer of the act of acceptance and transfer of goods

6.Packing and Labeling Instructions: The Supplier shall provide the original packaging for the goods necessary to prevent damage or deterioration of the goods during the delivery of the goods to their final destination.

7.Defects: Must be corrected by the Supplier (at no cost to the Buyer) within 21 days from the date of receipt of the Buyer's notice.

8. The supplier is responsible for providing insurance in accordance with the laws of the Republic of Tajikistan. Insurance should provide compensation to cover losses or damages incurred.

9. The Supplier shall allow the Erasmus Plus BERNICA Project to inspect the Supplier's accounts and records and have them audited by auditors appointed by the Erasmus Plus Program.

10. If the Buyer becomes aware that the Supplier is involved in corruption, fraud, collusion, coercion or obstruction that occurred during the tender for the Contract or during the execution of the Contract, then the Buyer may terminate the Contract by giving a notice to the Supplier before 14 days. For the purposes of this paragraph:

· “corruption” means offering, giving, receiving or soliciting, whether direct or indirect, anything of value in order to improperly influence the actions of another party;

· “fraud” means any act or omission, including misrepresentation of facts, that knowingly or recklessly misleads or attempts to mislead a party in order to obtain financial or other benefits, or to avoid the performance of obligations;

· collusion” means an arrangement between two or more parties for an improper purpose, including improperly influencing the actions of the other party;

· “coercion” means causing harm or harm, or threatening to harm or harm, directly or indirectly, a party or the property of a party for the purpose of inappropriately influencing the actions of a party;

· “obstruction” means: (1) intentionally destroying, tampering with, altering or concealing evidence that is material to an investigation, or making false statements to investigators in order to seriously interfere with an Erasmus Plus investigation conducted in connection with allegations of corruption, fraud, coercion or collusion; and/or threaten, harass or intimidate any party to prevent it from disclosing known facts related to the investigation or to interfere with the conduct of the investigation; (2) acting with the intent to seriously interfere with the Erasmus Plus exercise of its right to inspection and audit.

11. Force Majeure: The Supplier is not responsible for termination of the contract as a result of force majeure circumstances. For the purposes of this clause, "force majeure" means events beyond the control of the Supplier and occurred through no fault or omission of the Supplier, and are unpredictable. Such events may include, but are not limited to, war or revolutions, fires, floods, epidemics and quarantine restrictions. Upon the occurrence of a force majeure situation, the Supplier immediately notifies the buyer in writing of the occurrence of such a situation.

12. Default: The buyer may terminate the contract if the supplier fails to deliver the goods in accordance with the above terms and conditions.

Supplier name ________________________________________________

Signature of the authorized person ______________________________________________

Location:

Date:

17.11.2023 265

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